Customs Guidelines (NEW)

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Brazil does not have ATA CARNET available yet. However, Brazil has simplified the Customs procedure for goods of non-residents that are travelling to the country. This document intends to help you clarifying any doubts you have on this process.

This document is for carry-on and checked baggages only. Goods coming into Brazil unaccompanied by their owners/holders are treated as cargo and cannot be treated as described below.

GENERAL INFORMATION FOR CUSTOMS

When you arrive in Brazil you will be demanded to go to Customs. It is important to keep some documents and receipts at hand in this time:

1 – RoboCup 2014 Receipt

2 – An Invitation Letter distributed to all participants

3 – Your valid Passport (with a valid VISA for countries that demand VISA)

4 – E-ticket or another document confirming your return flight

5 – A copy of the address and/or receipt of your hotel reservation

6- if you are bringing robots with you, it would be good if you also bring a stamped letter declaring that the robots and equipments belong to your institution / university.

Your luggage is subject to inspection by Customs. There are some conditions where you need to go to the GOODS TO DECLARE section. In general, if you are bringing equipment or goods (except clothes, garments, cosmetics, personal hygienic items or books) that exceed USD 3,000.00 , you must DECLARE your goods. The following sections will give you the guidelines for these cases and others.

ELIGIBLE GOODS FOR BAGGAGE IN TEMPORARY ADMISSION

New or used goods for personal use, such as equipment for personal activities.  Which includes Laptops, Cameras, robots and other equipments and goods.
Garments, Cosmetics, Personal hygienic items and books for personal use are not considered.

 GOODS SUBJECT TO RESTRICTIONS AND CONDITIONS

Durable goods contained in baggage enter the country under the temporary admission regime, which compels its return abroad or the adoption of other mode of extinction, such as a donation or destruction. Temporary Admission for non-resident means that no tax payment is required.

Non-resident travelers bringing foreign goods exceeding the overall agreegate value of  USD 3,000.00 (three thousand US dollars) are subject to a mandatory declaration of the goods. The goods must be declared by means of the Electronic Traveler Goods Declaration (e-DBV): https://www.edbv.receita.fazenda.gov.br/

You must consider the current values of your goods. For example, an old MacBook can cost USD 100 nowadays instead of USD 3000 when you bought it 3 years ago.

The referred e-DBV can be completed and transmitted electronically even before leaving for Brazil, but upon arrival in the country, the traveler should go the Federal Revenue of Brazil at the airport (Customs) to register this declaration statement in order to regularize the situation of the goods or the carrying of values. No tax payment will be required if the items will not remain in the country. The list of goods is only for Customs control.

You can use a paper form instead of electronic version. The DBV form is available in: http://www.receita.fazenda.gov.br/publico/Legislacao/Ins/2013/IN1385/DBV_english_version.pdf

 

This form must be printed in 2 copies. One copy will be retained in the Customs and the traveler must keep another in order to present it when leaving the country.

The same e-DBV, or DBV (in paper), which serves to support the entry of the nonresident traveler goods will also serve to record the return of the goods to the original country.  The presentation of the goods to the Federal Revenue of Brazil (Customs), in your return abroad, can be performed by any other traveler, i.e., it is not mandatory that the good temporarily admitted is presented to Customs by the same person who brought it to the country.

Up to the overall limit of USD 3,000.00 (three thousand US dollars), the non-resident traveler is not required to declare his goods, except in the below cases, regardless of their individual or aggregate value:

•     Money in cash carried by the traveler, up to R$ 10.000,00 (ten thousand reais) or the equivalent in other currencies on entry into the country;

•     animal, plant, vegetable, food, seed or parts thereof products of animal or plant origin, veterinary products and pesticides;

•     medical devices, in vitro diagnostic products, cleaning products, including equipment and parts, instruments and materials for cosmetic or dental use, or biological materials, other than those exclusively for personal use.

•     medications or food of any kind, including vitamins and dietary supplements, other than those for personal use;

•     arms and ammunition;

•     goods that will remain in the country (e.g. gifts), except those for personal use, in an amount exceeding USD 500.00 (five hundred US dollars)

•     goods in excess can be subject of analysis; especially alcoholic beverages; cigarettes and tobacco. Goods with more than 10 identical units can be subject of tax if they cannot be proven  as items of personal use or part of the equipment

Goods that will not return to their original country are subject to tax payment of about 50% of the declared value. when they exceed an agregate value of USD 500.00 or in a quantity of 10 unit or more.

 

BATTERIES

When you carry robots in your luggage, you also need to carry the batteries.  In order to avoid any problems with your travel, be aware of the international general rule to transport batteries.

Batteries are considered dangerous goods with some restrictions to be carried. There are three methods for batteries transportations:

-        Carry-on baggage (baggage that you take with you inside the airplane)

-        Checked Baggage (baggage that you dispatch in airline check-in)

-        Cargo (when you contract a company to transport your goods)

The general rule is stated in the following table:

Table_Batteries

Spare batteries, also called “loose” batteries, are those not installed in equipment.

There are some batteries that clearly indicate their Watt-hours (Wh). Watt-hour is the result of the multiplication of Amp-hour(Ah) and voltage (v). For example, a battery with 200mAh and 7.4 volts, has 1.48 Wh  (0,2 Ah x 7.4 V).  Another example is 2.38Ah x 14.4V = 34 Wh for a laptop computer lithium-ion battery

Terminals of all spare lithium batteries must be protected from short circuit by:

  1. Enclosing them in their original retail packaging, and
  2. Taping over the terminals, and
  3. Placing each battery in a separate plastic bag (or protective pouch)

Other types of batteries such as Ni-Cad (nickel cadmium) and alkaline can be carried safely in either checked or carry-on baggage once they are adequately protected against short circuit.